Annual General Meeting

Notice of Meeting

Details

  • Date: 7th February 2021
  • Time: 10:30 am
  • Location: Prince Alfred Park (Meet at Central Station – Randle Street Exit at 10 am)
  • RSVP: 5th February 2021(REQUIRED)

Please read the minutes of the previous AGM prior to the AGM.


Agenda

  1. Welcome and Introductions
  2. Attendance, Apologies, and Declaration of Proxies
  3. Conflict of Interest Declarations
  4. Confirmation of Minutes from AGM 2019
  5. Annual Report from President
  6. Annual Report from Treasurer
  7. Election of New Committee
    (i) Vacation of Committee Positions
    (ii) Changes to Committee Positions (if any)
    (iii) Election of Returning of Officer
    (iv) Explanation of Committee Positions
    (v) Nomination and Election of Committee
  8. Close

Call for Nominations

All positions on the YSA Sydney Committee will be up for election. These positions are

18+: President, Vice President, Secretary, Treasurer
All ages: Science Outreach Officer, Socials Coordinator, Marketing Director

You many nominate yourself or any other YSA member (if nominating someone else, ensure that the nominee accepts the nomination). To participate in the election (either as a nominee or an elector), you must be a current financial member of YSA Sydney. If you are unsure of your membership status, please contact the secretary at secretary@sydney.ysa.org.au and they will let you know.

If you are unsure about whether to nominate for a position, feel free to contact the current position holders. See a summary of the current committee here.


Proxies

If you are unable to attend the AGM, you may vote via proxy. Please download the form here, or click the button below to fill out a proxy form online.


Frequently Asked Questions

What is an AGM?

An Annual General Meeting is a yearly meeting held by companies and organisations for their members. They are often required by law, or in our case, by our constitution. An AGM is held every year to elect the board of directors and to inform their members of previous and future activities. It is an opportunity for the members to receive copies of the organisation’s accounts as well as review fiscal information for the past year. Members can also ask any questions regarding the direction the organisation will take in the future.

Do I have to attend?

Attendance is not compulsory, but if you’re interested in YSA (especially how we’re run and what we do) then this is the perfect opportunity to witness. It’s also the best way to apply for a committee position. If you are going to attend, then you do need to RSVP as the AGM requires a minimum amount of people to be valid.

Is it just a room of people

Yes.

Does that make it boring?

No… YSA events are never boring. Not with YSA members around! Plus it’s likely that many people will hang out after the AGM.

How long will the AGM take?

Usually a few hours. While this may seem long, we do have a break in the middle for pizza… and you can chat with those YSA members we were talking about.

What if I can’t make it to the AGM, do I still get a say?

For members who won’t be able to make the AGM, they can elect another YSA member to vote on their behalf. You will need to nominate a person to act as proxy. A proxy form can be downloaded here, or alternatively, you may fill out the online form here. This must be completed and submitted to the secretary at secretary@sydney.ysa.org.au 24 hours before the AGM.

Can I run for a position?

Absolutely! In fact, you can apply for multiple positions! (Though please be mindful that for some positions, you must be over 18 years old to apply for legal reasons.) Click here to apply for a position and be sure to fill in the form soon to get more views than the competition. Make sure you RSVP as well for the AGM so we know to cater for you, but if you can’t attend the AGM, please email the secretary at secretary@sydney.ysa.org.au ASAP.

I’m an indecisive person. Can I run for a position on the day?

Yes. However, this is not advised. A position on the YSA committee is for 12 months. This is a really long time. Therefore, we strongly recommend that you consider running for a position before attending the AGM, and if you feel you can commit to the position, then apply here before the AGM starts.

I’m new to YSA. Am I welcome at the AGM?

Every member is absolutely welcome at every YSA function, including our AGM. How long will it take? The AGM normally takes about 1-2 hours… give or take a bit. After the AGM, members are welcome to grab a bite together or hang out in the city.

I’m new to YSA. Can I apply for ______ position?

Absolutely! Every member of YSA is able to run for a position on the YSA committee. Some positions, such as President, Vice President, Treasurer and Secretary must be over 18, but others, such as Marketing Director and Socials Coordinator are open to all ages. We encourage newer members to run for Outreach or Socials portfolios as there are multiple people in them, so you will have greater guidance when starting off. It is also a good idea to get in touch with the current committee members, who will be able to give you pointers before you apply.

RSVP by the 5th of January