[button link=”#notice” color=”#DC143C” window=”false” size=”large”]Meeting Notice[/button][button link=”#changes” color=”#FFA500″ window=”false” size=”large”]Constitution[/button][button link=”#nominations” color=”#FFD700″ window=”false” size=”large”]Nominations[/button][button link=”#proxies” color=”#3CB371″ window=”false” size=”large”]Proxies[/button][button link=”#faq” color=”#6495ED” window=”false” size=”large”]FAQs[/button][button link=”#rsvp” color=”#DB7093″ window=”false” size=”large”]RSVP[/button]
[button link=”http://www.ysa.org.au/sydney/nominations-2019/” color=”#CF4740″ window=”false” size=”medium”]SEE CURRENT CANDIDATES[/button]
NOTICE OF MEETING
Date: 17th February 2019
Time: 12 pm for 12:30 pm start
Location: UNSW Colombo Building, Room LG01
RSVP : 15th February 2019 (REQUIRED)
[button link=”https://sites.google.com/a/sydney.ysa.org.au/wiki/minutes/agms/2018″ color=”#DC143C” window=”false” size=”large”]Previous Minutes[/button]
1. Welcome and Introductions
2. Attendance, Apologies, and Declaration of Proxies
3. Conflict of Interest Declarations
4. Confirmation of Minutes from Last AGM
5. Annual Report from President
6. Annual Report from Treasurer
7. Vote on Proposed Committee Changes
8. Election of New Committee:
i) Vacation of Committee Positions
ii) Changes to Committee Positions
iii) Election of Returning of Officer
iv) Explanation of Committee Positions
v) Nomination and Election of Committee
[toggle title=”Proposed Changes to YSA Committee” open=”false” color=”#FFA500″]
We propose to remove the role of the General Committee Member (GCM) to streamline the committee as their tasks overlap with those of the subcommittees.[/toggle]
CALL FOR NOMINATIONS
All positions on the YSA Sydney Committee will be up for election. These positions are:
18+: President, Vice President, Secretary, Treasurer.
All Ages: Science Outreach Officer, Socials Coordinator, Marketing Director.
You may nominate yourself or any other YSA member (if nominating someone else, ensure that the nominee accepts the nomination). To participate in the election (either as a nominee or an elector), you must be a current financial member of YSA Sydney. If you are unsure of your membership status, please contact the secretary at email@example.com and they will let you know.
If you’re unsure about whether to nominate for a position, feel free to contact the person who currently holds that position. See a summary of the current committee here.
[button link=”http://www.ysa.org.au/sydney/agm/committee” color=”#FFDF32″ window=”false” size=”medium”]APPLY FOR A POSITION[/button]
[button link=” http://www.ysa.org.au/sydney/agm/nominations-2019/” color=”#CF4740″ window=”false” size=”medium”]SEE CURRENT CANDIDATES[/button]
If you are unable to attend the AGM, you may vote via proxy. Please download the form here, or click the button below to fill out a proxy form online.
[button link=”http://www.ysa.org.au/sydney/agm/proxy” color=”#3CB371″ window=”false” size=”medium”]Declare Proxies[/button]
FREQUENTLY ASKED QUESTIONS
[toggle title=”What is an AGM” open=”false” color=”#81a8ef”]
An Annual General Meeting is a yearly meeting held by companies and organisations for their members. They are often required by law, or in our case, by our constitution. An AGM is held every year to elect the board of directors and inform their members of previous and future activities. It is an opportunity for the members to receive copies of the organisation’s accounts as well as reviewing fiscal information for the past year and asking any questions regarding the directions the organisation will take in the future. [/toggle]
[toggle title=”Do I have to attend?” open=”false” color=”#81a8ef”]
Attendance is not compulsory, but if you’re interested in YSA (especially how we’re run and what we do) then this is the perfect opportunity to witness. It’s also the best way to apply for a committee position. If you are going to attend, then you do need to RSVP as the AGM requires a minimum amount of people to be valid. [/toggle]
[toggle title=”Is it just a room of people sitting around?” open=”false” color=”#81a8ef”]
[toggle title=”Does that make it boring” open=”false” color=”#81a8ef”]
No… YSA events are never boring. Not with YSA members around! Plus it’s likely that many people will hang out after the AGM.
[toggle title=”How long does it take?” open=”false” color=”#81a8ef”]
Usually a few hours. While this may seem long, we do have a break in the middle for pizza… and you can chat with those YSA members we were talking about.
[toggle title=”What if I can’t make it to the AGM, do I still get a say?” open=”false” color=”#81a8ef”]
For members who won’t be able to make the AGM, they can elect another YSA member to vote on their behalf. You will need to nominate a person to act as proxy. A proxy form can be downloaded here, or alternatively, you may fill out the online form here. This must be completed and submitted to the secretary at firstname.lastname@example.org 24 hours before the AGM.
[toggle title=”Can I run for a position?” open=”false” color=”#81a8ef”]
Absolutely! In fact, click here to apply for a position. Be sure to fill in the form soon to get more views than the competition. Make sure you RSVP as well for the AGM so we know to cater for you, but if you can’t attend the AGM, please email the secretary at email@example.com ASAP.
[toggle title=”I’m an indecisive person. Can I run for a position on the day?” open=”false” color=”#81a8ef”]
Yes. However, this is not advised. A position on the YSA committee is for 12 months. This is a really long time. Therefore, we strongly recommend that you consider running for a position before attending the AGM, and if you feel you can commit to the position, then apply here before the AGM starts.
[toggle title=”I’m new to YSA. Am I welcome at the AGM?” open=”false” color=”#81a8ef”]
Every member is absolutely welcome at every YSA function, including our AGM. How long will it take? The AGM normally takes about 1-2 hours… give or take a bit. After the AGM, members are welcome to grab a bite together or hang out in the city.
[toggle title=”I’m new to YSA. Can I apply for ______ position?” open=”false” color=”#81a8ef”]
Absolutely! Every member of YSA is able to run for a position on the YSA committee. Some positions, such as president, vice president, treasurer and secretary must be over 18, but others, such as Marketing Director and Socials Coordinator are open to all ages. We encourage newer members to run for Outreach or Socials portfolios as there are multiple people in them, so you will have greater guidance when starting off. It is also a good idea to get in touch with the current committee members, who will be able to give you pointers before you apply.